Job Document Controller, Town of Top Springs

The Corporate Services Department is currently looking for a Document Controller to deal with the administration, distribution and publication of Airnorth corporate, operational and technical documentation requirements in respect to document control processes, from recording to administration and management, under the applicable corporate and regulatory standards. Document editing, publication and archiving of documentation under applicable corporate standards in both paper and electronic formats.

The role requires continuing interface with Airnorth stakeholders and with external aviation organisations and regulatory authorities on matters specific to document validation and/or publication, control and distribution.

Principal Accountabilities & Responsibilities

Document Editing and Publication

• Plans and administers document production - from document production / change request through to distribution.
• Convert documents to the appropriate Airnorth Manual suite format using the technical publications style guide
• Edits, reviews and publishes corporate, operational and technical documentation, in paper or electronic format.
• Track revisions through the use of control mechanisms including revision numbers, change highlights, change markup, lists of effective sections, and lists of effective pages
• support on editing and publishing matters in accordance with Airnorth Document Management Manual.

Document Production

• Administers the paper based and electronic libraries of corporate, operational and technical library of documents complying with Airnorth, aviation regulatory bodies and aircraft and equipment manufacturers’ policies and/or standard operating procedures.
• Manages document distribution lists and associated processes and registration records.
• Audit documents to ensure appropriate change markup, link functionality, and search functionality has been applied
• In consultation with the GM Corporate Services, conduct audits to controlled documentation in respect to currency, amendment status and distribution.
• Manages the schedule of temporary amendments under the provisions of the Document Management Manual.
• Provides input to policy and procedural matters to Airnorth stakeholders on document production, distribution and control.
• Maintains the Document Management Manual in respect of compliance and currency of policies and procedures.
• Administers the Airnorth Board Room Library and Master Library.

General Administration (on a need basis)

• Provides administration and support to the GM of Corporate Services in relation to the position.
• Undertake Project Management tasks and functions as and when required.
• Assist with Learning & Development record keeping in Envision.

We are looking for applicants with:

• Knowledge of Comply365 application would be advantageous and highly regarded.
• Superior computer skills incorporating MS Office, with advanced word processing and publishing skills, and database operations.
• Experience in design, format, production, distribution and control of publications of corporate, operational and technical nature.

Airnorth offers a range of employee benefits including discounts on international travel, health insurance, gym memberships and an employee assistance program.

To apply for this position you must have the legal right to live and work in Australia.

As shortlisting will commence immediately, we reserve the right to close this position earlier than stated.